Benefits to Using IBM Planning Analytics Workspace

Planning Analytics Workspace
September 17th, 2020

If you are a TM1 or Planning Analytics client and you are not using Planning Analytics Workspace, it’s time to evaluate if you are using the best available tools.  There are many benefits to using IBM Planning Analytics Workspace (PAw) as it greatly improves the end user experience, but it does so much more! 

Planning Analytics Workspace

What is IBM Planning Analytics Workspace?

According to IBM’s knowledge center, “IBM Planning Analytics Workspace is a web-based interface for IBM Planning Analytics. It provides an interface to TM1® data, with ways to plan, create, and analyze your content. ... Planning Analytics Workspace opens up the world of advanced analytics to all business users.”

Translation, it is a cool front end to the TM1 platform that can also be used to build new applications and dashboards by combining cube view, web sheets, scorecard and visualizations.

As our gift to you, at the end of this blog you will find a special link to a video overview of PAw.

Deeper Dive into Planning Analytics Workspace (PAw)

IBM Planning Analytics Workspace (PAw) is a web-based interface for IBM Cognos TM1. It brings exciting new possibilities in terms of visualization of your TM1 data. IBM succeeded in expanding the TM1 interface options with a user-friendly and attractive experience aimed at a wide user community.

It is a view-based application which allows you to analyze data, plan and create new content. This is achieved primarily by using the built-in drag and drop tools, that come shipped with the product to build dashboards and reports. The tools themselves are visually intuitive and are easy to get started with. The created content can then be shared with others within or outside of the business.

Dashboards and reports are structured around the concept of “books”. You can think of a “book” in the same way as you do when visualizing a workbook in Excel. A “book” can have multiple sheets and each sheet can contain multiple objects.

PAw Objects and Modeling Tools Available

Objects:
  • Cube views
  • Single-cell widgets
  • Filter controls
  • Imbedded web sheets
  • Pictures
  • Text boxes / shapes
  • Visualizations (like charts or maps)
Modeling Tools:
PAw Modeling Tools

Reporting in PAw

As PAw strongly focuses on ad-hoc analysis and quickly generating reports/dashboards, it should suit the needs of the Business Analyst, CFO and Financial Manager quite well.

If the user need is more focused on intensive data input or capturing of large amounts of data, TM1Web/Perspectives/PAX may be a better fit. Financial controllers and planners may benefit here more by using TM1Web/Perspectives/PAX, or others that are part of the budgeting, planning, or forecasting process. Each organization’s needs are different though, so the choice should be considered.

Planning Analytics Workspace & Natural Language

Another great component of PAw is the data discovery interface with natural language processing. This helps end users find what they are looking for when they cannot remember the name of the report or cube.  They just type sales and a listing of objects they may be looking for appears.

Planning Analytics Workspace and Collaboration

When you are in the budgeting cycle it is common to want to add comments or dialog about the changes you are making.  So, IBM added an online chat feature.  No more having to email change requests about the budget, just put them in the chat of PAw.

Planning Analytics Video Series

Recently Lodestar created a Planning Analytics video series that goes through Planning Analytics Workspace and Planning Analytics for Excel.  It includes overviews, modeling tips, input and spread options, sandboxes, virtual hierarchies, an admin overview and a how to on how to promote from development to production.  Stay tuned to our blog for new info and links each week.

Here is the link to the first video in this series.

This video is the first of our new, 7 part Planning Analytics series. Click here now to join our Planning Analytics mailing list and receive a link to each video as they are released. 

Summary

Planning Analytics Workspace is an incredible addition to TM1 and now Planning Analytics.  For years, many had to find other options like Cognos Analytics or other BI tools to report their budget and planning data from TM1.  You may not inherently have PAw in your IBM entitlements.  It is an add-on to Planning Analytics and Lodestar is here to help navigate those choppy waters for you.  Please reach out to sales@lodestarsolutions.com and schedule your free license review.  We will walk through what you own and provide a way forward to owning Planning Analytics Workspace.  By reaching out for this review we will offer you a live demo of PAw and PAx and work to set you up for future success in your budgeting and planning process!

7 Reasons Why You Should Purchase Workspace (PAw)

 9/11/2018 

7 Reasons Why You Should Purchase Workspace (PAw)

You have probably heard a lot about Planning Analytics Workspace (PAw).  However, like most TM1 / Planning Analytics shops you are probably creating reports using web sheets in perspectives and publishing them on TM1 web.  Now is the time to understand why you should purchase Workspace (PAw) if you do not already own it.

7 Reasons Why You Should Purchase Workspace (PAw)
  1. First and foremost PAX and by extension workspace does not have the inherent WAN issues with perspectives. You can publish on workspace and you eliminate the need to have a VPN or Citrix to report off TM1

  2. No need to use fancy macros and or VB to make you reporting dynamic and turn key.

  3. There are some very slick features in PAX that make reporting a breeze. Too many to go over here. 

  4. Now you have the ability to build powerful dashboards quickly and you also have the ability to collaborate among your team on a centralized dashboard.

  5. The ability to use powerful visualization within workspace.

  6. Simple language querying capability in Workspace.

  7. IBM's go forward strategy is to build all models in Workspace.
Helpful Workspace Links
Contact Lodestar Now!

Are you ready to purchase the workspace add on?  Contact us at sales@lodestarsolutions.com to schedule a quick call to review your situation and receive a quote for the workspace add on if you do not already own!

If you already own workspace and are not sure where to begin or you need some help taking your workspace to the next level contact us at services@lodestarsolutions.com

TM1 Dashboards w/ Cognos Workspace (BI)!

IBM has modified the rights for IBM Cognos TM1 licenses and Cognos BI licenses over the last year and the results are that you have been supersized. One often overlooked capability is for TM1 users to use Cognos BI Workspace.  Cognos Workspace can be setup to see the TM1 Application folder and Cubeviews.  Users can drag/drop websheets and cubeviews onto their workspace and combine them with BI reports. You should now have access to TM1 Dashboards.

Workspace is the user friendly reporting and dashboarding component in IBM Cognos.  Both Enterprise and Express TM1 users have Cognos Workspace functionality.

IBM Analytics Zone Video Showing Workspace Dashboards

TM1 licenses & Workspace Dashboarding

What TM1 Licenses include Workspace?

Restriction:  TM1 licenses provide workspace rights but only on TM1 data.  Therefore, if a user has a TM1 licenses only, not a BI license, they cannot leverage a BI framework package of non-TM1 data.

  • Cognos Performance Management Modelers (TM1 Modelers) – have licensing rights to use Cognos Workspace Advanced on TM1 data only.
  • Cognos Performance Management Users (TM1 User) – have licensing rights to use Cognos Workspace, not Workspace Advanced on TM1 data only, not advanced rights.
  • EP TM1 Explorer does not have Workspace rights.
  • Express PM Users have licensing rights to use Cognos Workspace Advanced on TM1 data only.

Do I need training on Workspace?  As a business analytics coach, I always advise clients to take training.  Yes it’s easy and you can learn a lot of it on your own but you are likely to miss time-saving functionality of Cognos Workspace.  Lodestar offers a 2 day Cognos Workspace Advance training class that you can take virtually both self-paced and/or instructor led.  For more information on training, contact Lodestar Solutions via email Services@LodestarSolutions.com.

For more information on using Cognos Workspace with Cognos TM1, check out this Link to IBM information on configuring IBM Cognos Workspace to access Cognos TM1 Applications

Lodestar Solutions has business analytic coaches experienced in the functionality of TM1 licenses in addition to BI which can help you succeed. Contact us at Services@LodestarSolutions.com  to arrange a call with our team.

Note… IBM reserves the rights to change the licensing rights so, this information is subject to change.

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